✨ Welcome to Camp Epic Bookings! ✨

We’re so excited to have you join us for this unforgettable adventure.

On this page, you’ll find everything you need to know before signing up – including answers to our most frequently asked questions and the link to the booking form. Just scroll down to get started.

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FAQs: Bookings & Payments

Who should make a booking?
Unit bookings will be managed via unit leaders. Each lead booker will make a booking using an online form. Individual bookings can be made by the adult members themselves.

How do I make a booking? 
The booking form can be accessed here: BOOK NOW

 

 

When do bookings open and close?
Bookings open at the beginning of October 2025 and will remain open until Spring 2026. 

How much does it cost to attend?
Costs are outlined in the table below. The cost per individual will include accommodation (indoor/outdoor), activities, and meals.

Can I pay in instalments?
Yes. The booking process is in two stages: 

  • an Initial Booking Form (provisional numbers + deposit) followed by
  • a Final Booking Form in the New Year (final numbers + and any further special requirements). 

Payments will be made in three stages:

  • a non-refundable deposit by 31st December 2025;
  • 50% of the balance by 31st March 2026 with final figures; and
  • the final payment by 31st May 2026. 

How much is the deposit?
The deposit payment for a unit booking is £100 per booking.
The deposit payment for an individual booking is £20 per booking. 

What if I need financial support?
We don’t want cost to be a barrier to anyone taking part in Camp EPIC 2026. A number of support options are available:

  • Girlguiding hardship funds at unit, division, county, and sometimes region / national level.

  • Grants and sponsorship we are applying for to help reduce costs for families who need it.

  • Flexible payment plans, with units allowing staged payments spread over several months.

If you are worried about affordability, please speak confidentially to your unit leader. Together, we’ll explore the best way to make sure every girl who wants to come has the opportunity.

What if I cancel my booking?
Refund policies will be shared in the booking information pack.

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