Camp EPIC 2026: Final Information

*NEW * ✨ CAMP EPIC FINAL INFORMATION! ✨

With Camp EPIC just around the corner, we’re adding a final round of essential information to help you and your unit prepare for an amazing weekend. There are some important updates and reminders that you need to be aware of before arriving at camp, so please take some time to read through the updates below carefully and make sure you share all relevant information with the leaders, young members and parents/carers in your unit as appropriate.

[PLEASE NOTE: The indoor accommodation, campsite pitch and meal time allocations have been emailed directly to each lead booker and will not be shared online.]

Leader Information

Leader Information Pack - https://devonguides.org.uk/files/docs/EPIC_Leaders_Information_Pack.pdf all you need to know about Camp EPIC. A printed copy will be given to you at registration.

Weekend Handbook - https://devonguides.org.uk/files/docs/EPIC_Camp_Handbook_PDF.pdf handy booklet with all the information you will need during the weekend. A printed copy will be given to you at registration

Health and Welfare

EPIC Consent and Health Form - https://devonguides.org.uk/files/docs/EPIC_Consent_and_Health_Form_2026_2_to_a_page_0.docx to be completed by parents and leaders and worn on lanyards by all participants throughout the camp. Leaders to print.

Girlguiding Health Form - https://www.girlguiding.org.uk/globalassets/docs-and-resources/safeguarding-and-risk/health-form-for-domestic-travel-pdf2.pdf to be completed by parents and held by the leader during camp. Leaders to print.

Home Contact Form - https://devonguides.org.uk/files/docs/Home_Contact_Form.pdf leaders to complete and email to Camp epic email address

Safety

Camp EPIC Large Scale Event Risk Assessment - https://devonguides.org.uk/files/docs/Camp_EPIC_Large_Scale_Event_Risk_Assessment.pdf for leaders to read prior to the weekend

Camp EPIC Activity Risk Assessment - https://devonguides.org.uk/files/docs/Camp_EPIC_Activity_Risk_Assessment.pdf for leaders to read prior to the weekend

Leader Responsibilities Process - https://devonguides.org.uk/files/docs/Leader_responsibilities.PDF leaders to read to understand their responsibilities in an emergency

Leader Declaration - https://devonguides.org.uk/files/docs/Leader_declaration.docx a copy will be printed and given to you at registration for a leader from each booking to sign and return at the leaders briefing (or on Saturday morning for Rainbow leaders)

Programme

Weekend timetable - https://devonguides.org.uk/files/docs/Weekend_Timetable.pdf a copy is in your weekend handbook.

Activity Safety Requirements Spreadsheet - available here (in pdf, word and excel) details each activity and the safety requirements. Leaders to read and follow requirements
PDF https://devonguides.org.uk/files/docs/Activity_Safety_Requirements_Spreadsheet.pdf
Word https://devonguides.org.uk/files/docs/Activity_Safety_Requirements_Spreadsheet_WEBSITE_ONLY_WORD_VERSION.docx
Excel Activity Safety Requirements Spreadsheet.xlsx

Site Map - https://devonguides.org.uk/files/docs/Site_Map.pdf Camp EPIC version of the River Dart site map which shows activities in addition to those run by River Dart. A printed copy will be given to you at registration.

Camp EPIC visual timetable https://devonguides.org.uk/files/docs/EPIC_-_WEEKEND_VISUAL_TIMETABLE_.pdf

Camp EPIC Chill Zone visual expectations https://devonguides.org.uk/files/docs/Chill_Zone_VISUAL_EXPECTATIONS.pdf

Activity Record Cards
https://devonguides.org.uk/files/docs/Epic_Rainbows_Record_Book.pdf
https://devonguides.org.uk/files/docs/Epic_Brownies_Record_Book.pdf
https://devonguides.org.uk/files/docs/Epic_Guides_Record_Book.pdf
https://devonguides.org.uk/files/docs/Epic_Rangers_Record_Book.pdf
Four versions, one for each section. These are for the girls to tick which activities they have completed throughout the weekend and can be used by leaders after the camp to record their activities on Go!* A printed record card for each girl in your booking will be provided at registration

*a document will be sent out following the camp which links all of the camp EPIC activities to the Girlguiding programme

Other

Vehicle Parking Permit
https://devonguides.org.uk/files/docs/EPIC_Parking_permit_0.docx
https://devonguides.org.uk/files/docs/EPIC_Parking_permit_0.pdf
Must be displayed be every vehicle requiring access to River Dart including parents/carers. Leaders to print or send to parents/carers.

Lost Property Process - https://devonguides.org.uk/files/docs/Lost_Property_Process_0.pdf details the process to follow to record any lost or found property.

Corner Shop Order Form - https://devonguides.org.uk/files/docs/The_Camp_EPIC_Corner_Shop.pdf Exeter Scout and Guide shop are accepting pre-orders. Please complete the form and return to camp-epic@scoutguideshop.uk

Menu https://devonguides.org.uk/files/docs/Girl_Guide_Menu_2026_0.pdf Camp EPIC weekend menu.