✨ Welcome to Camp Epic Bookings! ✨

We’re so excited to have you join us for this unforgettable adventure.

On this page, you’ll find everything you need to know before signing up – including answers to our most frequently asked questions and the link to the booking form. Just scroll down to get started.

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FAQs: Bookings & Payments

Who should make a booking?
Unit bookings will be managed via unit leaders. Each lead booker will make a booking using an online form. Individual bookings can be made by the adult members themselves.

How do I make a booking? 
The booking form can be accessed here: BOOK NOW

 

 

When do bookings open and close?
Bookings open at the beginning of October 2025 and will remain open until Spring 2026.  The booking process will be in two stages: 

  • an Initial Booking Form (provisional numbers + deposit paid by beginning of December) followed by
  • a Final Booking Form in the New Year / Spring (final numbers + and any further special requirements). 
How much does it cost to attend?
Costs are outlined in the table below. The cost per individual will include accommodation (indoor/outdoor), activities, and meals.

Can I pay in instalments?
Yes. Payments will be made in three stages:

  • a non-refundable deposit by 1st December 2025;
  • 50% of the balance by 31st March 2026 with final figures; and
  • the final payment by 31st May 2026. 

How much is the deposit?
The deposit payment for a unit booking is £100 per booking.
The deposit payment for an individual booking is £20 per booking. 

What if I need financial support?
We don’t want cost to be a barrier to anyone taking part in Camp EPIC 2026. A number of support options are available:

  • Girlguiding hardship funds at unit, division, county, and sometimes region / national level.

  • Grants and sponsorship we are applying for grants and sponsorship to help reduce costs for families who need it.

  • Flexible payment plans, with units allowing staged payments spread over several months.

If you are worried about affordability, please speak confidentially to your unit leader. Together, we’ll explore the best way to make sure every girl who wants to come has the opportunity.

What if I cancel my booking?
Refund policies are shared in the Booking Terms and Conditions document here. 

What do I do if I have Rangers aged 14+ and/or Young Leaders who wish to be Service Crew, how do I book them in? 
If you have Rangers, Young Leaders or you yourself are a volunteer aged 14+ who would like to join the Camp EPIC 2026 Service Crew, please note that there will be a separate booking process for this role. Please only complete the participant booking form for girls and/or adult members attending as visitors to camp. 

Where can I find the indoor accommodation criteria for the event?
You can find the indoor accommodation criteria for the event here.  

Where can I find the Booking Terms and Conditions for the event?
You can find the Booking Terms and Conditions for the event here. 

What happens after I’ve made a booking?
Thank you for your booking! Communication with unit leaders is an important part of our planning process, so besides letting you know when further payments are due, we’ll also be in touch with all the key information you, your parents, and your girls need to know. You’ll hear from us through several channels, including:

  • 🌐 Our soon-to-be-launched Camp EPIC Facebook page
  • 💻 Camp EPIC 2026 pages on the Girlguiding Devon website
  • 💬 Our Girlguiding Devon WhatsApp group – please sign up if you haven’t already!
  • 📧 Direct email updates – to those units that have made a booking.
  • 🎥 A series of Camp EPIC 2026 Webinars – more details to follow soon.

Why has the Camp EPIC 2026 ticket price changed?
The event ticket price has been updated to ensure we can fully cover the costs of delivering an amazing weekend for everyone. As plans have developed and we’ve confirmed details with suppliers and activity providers, we’ve adjusted the price to reflect the true cost of running a large-scale event safely and sustainably. If you’ve already booked and would prefer not to attend at the updated price, you can request a full refund by contacting us at campepic2026@devonguides.org.uk before 30th November 2025.

If you have any specific questions, you can also contact us at campepic2026@devonguides.org.uk — we’re always happy to help!

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