✨ Welcome to Camp Epic Bookings! ✨

We’re so excited to have you join us for this unforgettable adventure.

Although initial bookings for Camp EPIC have now closed, we may still be able to accommodate you if you'd still like to come — please email campepic2026@devonguides.org.uk to discuss availability.

On this page, you’ll find everything you need to know before signing up – including answers to our most frequently asked questions and the link to the booking form. Just scroll down to get started.

FAQs: Bookings & Payments

Who should make a booking?
Unit bookings will be managed via unit leaders. Each lead booker will make a booking using an online form. Individual bookings can be made by the adult members themselves.

How much does it cost to attend?
Costs are outlined in the table below. The cost per individual will include accommodation (indoor/outdoor), activities, and meals.

Can I pay in instalments?
Yes. Payments will be made in three stages:

  • a non-refundable deposit by 1st December 2025;
  • 50% of the balance by 31st March 2026 with final figures; and 
  • the final payment by 31st May 2026. 

How much is the deposit?
The deposit payment for a unit booking is £100 per booking.
The deposit payment for an individual booking is £20 per booking. 

How do I pay?
Payments can be made by bank transfer or by cheque. An online payment can be made to CAF Bank, Devon County Guides Association, Sort 40-52-40 Account 00024442. If you are not able to make a payment online then please write a cheque made payable to ‘DEVON COUNTY GUIDES ASSOCIATION’ and post to: County Camp Administrator, Trefoil Lodge, Buddle Lane, EXETER, EX4 1JP. Please include "County Camp" and your name/ lead bookers name either as an online reference or on the back of your cheque.

What if I need financial support?
We don’t want cost to be a barrier to anyone taking part in Camp EPIC 2026. A number of support options are available:

  • Girlguiding hardship funds at unit, division, county, and sometimes region / national level.

  • Grants and sponsorship we are applying for grants and sponsorship to help reduce costs for families who need it.

  • Flexible payment plans, with units allowing staged payments spread over several months.

If you are worried about affordability, please speak confidentially to your unit leader. Together, we’ll explore the best way to make sure every girl who wants to come has the opportunity.

What if I cancel my booking?
Refund policies are shared in the Booking Terms and Conditions document Girlguiding_Devon_County_Camp_2026_Booking_terms_and_conditions_v3.0.docx. 

What do I do if I have Rangers aged 14+ and/or Young Leaders who wish to be Service Crew, how do I book them in? 
If you have Rangers, Young Leaders or you yourself are a volunteer aged 14+ who would like to join the Camp EPIC 2026 Service Crew, please note that there will be a separate booking process for this role. Please only complete the participant booking form for girls and/or adult members attending as visitors to camp. 

Where can I find the indoor accommodation criteria for the event?
You can find the indoor accommodation criteria for the event Girlguiding_Devon_County_Camp_2026_Indoor_Accommodation_Criteria.docx  

Where can I find the Booking Terms and Conditions for the event?
You can find the Booking Terms and Conditions for the event Girlguiding_Devon_County_Camp_2026_Booking_terms_and_conditions_v3.0.docx 

What happens after I’ve made a booking?
Thank you for your booking! Communication with unit leaders is an important part of our planning process, so besides letting you know when further payments are due, we’ll also be in touch with all the key information you, your parents, and your girls need to know. You’ll hear from us through several channels, including:

Why has the Camp EPIC 2026 ticket price changed?
The event ticket price has been updated to ensure we can fully cover the costs of delivering an amazing weekend for everyone. As plans have developed and we’ve confirmed details with suppliers and activity providers, we’ve adjusted the price to reflect the true cost of running a large-scale event safely and sustainably. If you’ve already booked and would prefer not to attend at the updated price, you can request a full refund by contacting us at campepic2026@devonguides.org.uk before 30th November 2025.

If you have any specific questions, you can also contact us at campepic2026@devonguides.org.uk — we’re always happy to help!